Copyright: Copyright ® Novell, Inc. 1994
Citation: Copyright ® Novell, Inc. 1994. All rights reserved.


Contents

Click an icon or a title to find information.

How Do I  Step-by-step instructions for common tasks

Search  Index of Help topics and features

Additional Help  Common Questions and other information


Edit (OLE link option)

Lets you jump to the linked application to edit the object.

How to Use It


Cut and Paste Note Text

Edit, Cut, Copy, or Paste

Purpose

Use Cut or Copy to place note text on the Clipboard.  Cut removes the text from the note, while Copy leaves the note text intact and places a duplicate on the Clipboard.

Use Paste to paste Clipboard contents into an Envoy file.  Pasted text appears as a note.

Steps

To place note text on the Clipboard,

1	Right-click a note, then choose Cut or Copy.

To paste Clipboard contents into an Envoy file,

1	Choose Paste from the Edit menu, then click in the main viewer or on a thumbnail.

See Also

Edit a File


How Do I

Use Envoy Basics

Create Documents

Move within a File

Change What Shows in the Viewer

Edit and Annotate Files

Print a File

Distribute Files


How Do I

Use Envoy Basics

Get Started

Get Help

Create an Envoy File

Annotate a File

Move within an Envoy File

Use the Toolbar Icons or View Menu

Search for Text

Open, Save, and Exit Documents

Open a File

Save a File

Exit a File

Create Documents

Create an Envoy File

Create a File with Drag and Drop

Import a File

Create a New File in the Envoy Viewer

Control Document Size and Quality

Move within a File

File Navigation

Use the Menu or Icons

Use Thumbnails to Move to Another Page

Use the Keyboard

Search for Text or Annotations

Search for Text

Search for Annotations

Change What Shows in the Viewer

Change or Rearrange What Displays

Show or Hide the Toolbar and Status Bar

Display the Thumbnail Views

Change the Thumbnail Defaults

Show or Hide Annotations

Use the Window Menu

Change the Magnification in the Viewer

Change the Zoom Levels for the Main Viewer

Use the Zoom In and Zoom Out Tools

Edit and Annotate Files

Edit Files

Rearrange Pages

Add Pages

Delete Pages

Cut and Paste Note Text

Use Sticky Notes

Create or Edit a Sticky Note

Customize or Resize a Note

Highlight and Customize Highlight Appearance

Create Highlights

Customize Highlighting

Create and Customize Bookmarks

Create Bookmarks

Customize Bookmarks

Use Bookmarks

Create and Customize Hypertext Links

Create a Hypertext Link

Use a Hypertext Link

Edit a Hypertext Link

Change Hypertext Properties

Link or Embed OLE Objects

OLE Concepts

Embed an OLE Object into an Envoy File

Link an OLE Object to an Envoy File

Edit an OLE Object

Display OLE Links

Edit an OLE Link

Import Annotations and Files

Import Annotations

Import Files

Export Text and Graphics

Select Text and Graphics for Export

Export

Print a File

Set Up the Printer

Set Up the Envoy Driver

Control Document Size and Quality

Control Font Reproduction

Print

Print to the Envoy Driver

Print to Paper

Distribute Files

Send an Envoy File by E-mail

Send to E-mail Users when Creating a File

Publish Files with the Distributable Viewer


How Do I

Use Envoy Basics

Get Started

Move within an Envoy File

Open, Save, and Exit Documents

Create Documents

Move within a File

Change What Shows in the Viewer

Edit and Annotate Files

Print a File

Distribute Files


How Do I

Use Envoy Basics

Create Documents

Create an Envoy File

Create a File with Drag and Drop

Import a File

Create a New File in the Envoy Viewer

Control Document Size and Quality

Move within a File

Change What Shows in the Viewer

Edit and Annotate Files

Print a File

Distribute Files


How Do I

Use Envoy Basics

Create Documents

Move within a File

File Navigation

Search for Text or Annotations

Change What Shows in the Viewer

Edit and Annotate Files

Print a File

Distribute Files


How Do I

Use Envoy Basics

Create Documents

Move within a File

Change What Shows in the Viewer

Change or Rearrange What Displays

Change the Magnification in the Viewer

Edit and Annotate Files

Print a File

Distribute Files


How Do I

Use Envoy Basics

Create Documents

Move within a File

Change What Shows in the Viewer

Edit and Annotate Files

Edit Files

Use Sticky Notes

Highlight and Customize Highlight Appearance

Create and Customize Bookmarks

Create and Customize Hypertext Links

Link or Embed OLE Objects

Import Annotations and Files

Export Text and Graphics

Print a File

Distribute Files


How Do I

Use Envoy Basics

Create Documents

Move within a File

Change What Shows in the Viewer

Edit and Annotate Files

Print a File

Set Up the Printer

Print

Distribute Files


How Do I

Use Envoy Basics

Create Documents

Move within a File

Change What Shows in the Viewer

Edit and Annotate Files

Print a File

Distribute Files

Send an Envoy File by E-mail

Send to E-mail Users when Creating a File

Publish Files with the Distributable Viewer


How Do I

Use Envoy Basics

Get Started

Get Help

Create an Envoy File

Annotate a File

Move within an Envoy File

Open, Save, and Exit Documents

Create Documents

Move within a File

Change What Shows in the Viewer

Edit and Annotate Files

Print a File

Distribute Files


How Do I

Use Envoy Basics

Get Started

Move within an Envoy File

Use the Toolbar Icons or View Menu

Search for Text

Open, Save, and Exit Documents

Create Documents

Move within a File

Change What Shows in the Viewer

Edit and Annotate Files

Print a File

Distribute Files


How Do I

Use Envoy Basics

Get Started

Move within an Envoy File

Open, Save, and Exit Documents

Open a File

Save a File

Exit a File

Create Documents

Move within a File

Change What Shows in the Viewer

Edit and Annotate Files

Print a File

Distribute Files


How Do I

Use Envoy Basics

Create Documents

Move within a File

File Navigation

Use the Menu or Icons

Use Thumbnails to Move to Another Page

Use the Keyboard

Search for Text or Annotations

Change What Shows in the Viewer

Edit and Annotate Files

Print a File

Distribute Files


How Do I

Use Envoy Basics

Create Documents

Move within a File

File Navigation

Search for Text or Annotations

Search for Text

Search for Annotations

Change What Shows in the Viewer

Edit and Annotate Files

Print a File

Distribute Files


How Do I

Use Envoy Basics

Create Documents

Move within a File

Change What Shows in the Viewer

Change or Rearrange What Displays

Show or Hide the Toolbar and Status Bar

Display the Thumbnail Views

Change the Thumbnail Defaults

Show or Hide Annotations

Use the Window Menu

Change the Magnification in the Viewer

Edit and Annotate Files

Print a File

Distribute Files


How Do I

Use Envoy Basics

Create Documents

Move within a File

Change What Shows in the Viewer

Change or Rearrange What Displays

Change the Magnification in the Viewer

Change the Zoom Levels for the Main Viewer

Use the Zoom In and Zoom Out Tools

Edit and Annotate Files

Print a File

Distribute Files


How Do I

Use Envoy Basics

Create Documents

Move within a File

Change What Shows in the Viewer

Edit and Annotate Files

Edit Files

Rearrange Pages

Add Pages

Delete Pages

Cut and Paste Note Text

Use Sticky Notes

Highlight and Customize Highlight Appearance

Create and Customize Bookmarks

Create and Customize Hypertext Links

Link or Embed OLE Objects

Import Annotations and Files

Export Text and Graphics

Print a File

Distribute Files


How Do I

Use Envoy Basics

Create Documents

Move within a File

Change What Shows in the Viewer

Edit and Annotate Files

Edit Files

Use Sticky Notes

Create or Edit a Sticky Note

Customize or Resize a Note

Highlight and Customize Highlight Appearance

Create and Customize Bookmarks

Create and Customize Hypertext Links

Link or Embed OLE Objects

Import Annotations and Files

Export Text and Graphics

Print a File

Distribute Files


How Do I

Use Envoy Basics

Create Documents

Move within a File

Change What Shows in the Viewer

Edit and Annotate Files

Edit Files

Use Sticky Notes

Highlight and Customize Highlight Appearance

Create Highlights

Customize Highlighting

Create and Customize Bookmarks

Create and Customize Hypertext Links

Link or Embed OLE Objects

Import Annotations and Files

Export Text and Graphics

Print a File

Distribute Files


How Do I

Use Envoy Basics

Create Documents

Move within a File

Change What Shows in the Viewer

Edit and Annotate Files

Edit Files

Use Sticky Notes

Highlight and Customize Highlight Appearance

Create and Customize Bookmarks

Create Bookmarks

Customize Bookmarks

Use Bookmarks

Create and Customize Hypertext Links

Link or Embed OLE Objects

Import Annotations and Files

Export Text and Graphics

Print a File

Distribute Files


How Do I

Use Envoy Basics

Create Documents

Move within a File

Change What Shows in the Viewer

Edit and Annotate Files

Edit Files

Use Sticky Notes

Highlight and Customize Highlight Appearance

Create and Customize Bookmarks

Create and Customize Hypertext Links

Create a Hypertext Link

Use a Hypertext Link

Edit a Hypertext Link

Change Hypertext Properties

Link or Embed OLE Objects

Import Annotations and Files

Export Text and Graphics

Print a File

Distribute Files


How Do I

Use Envoy Basics

Create Documents

Move within a File

Change What Shows in the Viewer

Edit and Annotate Files

Edit Files

Use Sticky Notes

Highlight and Customize Highlight Appearance

Create and Customize Bookmarks

Create and Customize Hypertext Links

Link or Embed OLE Objects

OLE Concepts

Embed an OLE Object into an Envoy File

Link an OLE Object to an Envoy File

Edit an OLE Object

Display OLE Links

Edit an OLE Link

Import Annotations and Files

Export Text and Graphics

Print a File

Distribute Files


How Do I

Use Envoy Basics

Create Documents

Move within a File

Change What Shows in the Viewer

Edit and Annotate Files

Edit Files

Use Sticky Notes

Highlight and Customize Highlight Appearance

Create and Customize Bookmarks

Create and Customize Hypertext Links

Link or Embed OLE Objects

Import Annotations and Files

Import Annotations

Import Files

Export Text and Graphics

Print a File

Distribute Files


How Do I

Use Envoy Basics

Create Documents

Move within a File

Change What Shows in the Viewer

Edit and Annotate Files

Edit Files

Use Sticky Notes

Highlight and Customize Highlight Appearance

Create and Customize Bookmarks

Create and Customize Hypertext Links

Link or Embed OLE Objects

Import Annotations and Files

Export Text and Graphics

Select Text and Graphics for Export

Export

Print a File

Distribute Files


How Do I

Use Envoy Basics

Create Documents

Move within a File

Change What Shows in the Viewer

Edit and Annotate Files

Print a File

Set Up the Printer

Set Up the Envoy Driver

Control Document Size and Quality

Control Font Reproduction

Print

Distribute Files


How Do I

Use Envoy Basics

Create Documents

Move within a File

Change What Shows in the Viewer

Edit and Annotate Files

Print a File

Set Up the Printer

Print

Print to the Envoy Driver

Print to Paper

Distribute Files


Create a Runtime File

Save as Runtime Viewer, Print

Purpose

Use the Envoy printer driver to create a runtime file.  Because it is attached to the Runtime Viewer, a runtime file takes up more disk space than a regular Envoy file.

IMPORTANT:  If you are using the Envoy Distributable Viewer and have not purchased the full Envoy product, you cannot create runtime files.

For more information on print destinations, see Set Up the Envoy Driver.

Steps

1	Create a document in any Windows application that prints.

2	Select the Envoy Driver in the application's Windows printer list.

3	Select Save as Runtime Viewer from the print destination list.

4	Print the document as you would print any other document in that application.

See Also

Create an Envoy File

Save a File

Set Up the Envoy Driver


print destination

Lets you open the document in the Envoy Viewer, save the file, create a runtime file, or send through E-mail.

How to Use It


 Hint

You can also create a runtime file in Envoy using Save As.


scaling

Enlarges or reduces what prints on screen and on the printed page.


About Envoy Viewer

Purpose

Envoy is an electronic publishing program that lets you create,  annotate, and distribute files quickly and easily.  Envoy Viewer files can be exchanged easily between Windows and Macintosh platforms.

IMPORTANT:  If you are using the Envoy Distributable Viewer and have not purchased the full Envoy product, you cannot create Envoy files.

Use About Envoy Viewer to get information about the program release date and your license number.

Steps

1	Choose About Envoy Viewer from the Help menu.

2	Click OK.


Help Menu

Use the options on the Envoy Help menu to get online Help.

Contents

Search for Help On

How Do I

About Envoy Viewer


Embed Fonts

File, Print Setup, Envoy Driver on EVY;, Options, Fonts

Purpose

Envoy automatically reproduces fonts using intelligent font mapping.

However, in rare cases you may want to embed some fonts in the files you create.  Embedding ensures that the exact fonts will appear in the file you send, regardless of the fonts the recipient has installed.  But note that adding fonts also adds greatly to file size.

Use Envoy Driver True Type Font Embedding Options to create a default list of fonts that will be embedded into your Envoy files.  All embeddable fonts on your system appear in the dialog box.

Steps

Before you send a document to Envoy,

1	Select the Envoy printer driver.

2	Open the printer setup dialog.

3	Choose Fonts.

4	Select the font(s) from the list on the left, then click the right arrow.

or

Click Non Standard to select all embeddable fonts.

5	Select the font(s) in the document.

6	Print to the Envoy Driver.

The Envoy Driver embeds the font(s) in the Envoy file.

To remove the font(s) from the default embedded list,

1	Select font(s) in the Embed list, then click the left arrow.

or

Click None to remove them all.

See Also

Font Reproduction

Set Up the Envoy Driver


Open in Envoy Viewer

Launches the Envoy Viewer with your printed file as the current document.


Save as Envoy File

Saves the printed file with a .EVY extension so that you can open it in the Envoy Viewer.


Send to E-mail Users

Attaches the Envoy file to a mail message (see Send an Envoy File by E-mail).


 Hint

If you are creating a link from a word processor, select the text you want to link.


Save as Runtime Viewer

Creates a file that you can open on a PC computer that does not have Envoy installed.  If you are using the Envoy Distributable Viewer and you have not purchased the full Envoy package, you cannot use this feature.


Save in Spool Directory

Saves the file to a directory (Spool) that was created when you installed Envoy.


Open a File

File, Open

Purpose

Use Open to open an Envoy file from within the viewer.  You can also open an Envoy file by clicking its icon in the Windows Program Manager.

Steps

1	Click the Open icon on the Toolbar.

2	To change the drive, choose from the Drives list.

3	To display directory contents, double-click an option in the directory list box.

4	To display only certain kinds of files in the directory, choose an option under List Files of Type.

5	Select the file you want, then click OK.

See Also

Close a File


Save a File

File, Save or Save As

Purpose

Use Save to save the current document for the first time or to replace the current document on disk.  Use Save As to save the current document with a new name, in a different directory, with security restrictions, or in a new format.

If you have saved an earlier version of this file, Save will replace the document on disk with the version in the viewer.  If you don't want to replace the document on disk, use Save As and rename the file before you save.

Steps

To save or replace the current document,

1	Click the Save icon on the Toolbar.

If you have not saved this file before, Envoy brings up the Save As dialog box.

To use Save As,

1	Choose Save As from the File menu, then choose any of the following options.

File Name

Drives

List Files of Type

Directories list

Security

2	Click OK.

See Also

Open a File


Set Up the Printer

File, Print Setup

Purpose

Use Print Setup to select a printer, paper size, and page orientation.  You can also select a printer from the Windows Control Panel.

Steps

1	Choose Print Setup from the Envoy File menu.

2	To select a different printer, choose Specific Printer, then select a printer from the list.

3	Select Portrait or Landscape to change the paper orientation.

4	Select a paper size from the list, if you want.

5	Select a source from the list, if you want.

6	Choose Options, select any other options you want, then click OK.

See Also

Print to Paper

Set Up the Envoy Driver


Invisible Rectangle

Surrounds the source area with a rectangle that is visible on screen but won't print on paper.


greeked text

Greeked text shows as gray lines in the viewer.  For example, the text on the thumbnail views is greeked.  Greeked text displays faster.  You can read greeked text by zooming in on it.


Highlight

Tools, Highlight

Purpose

Use the Highlight tool to highlight text or a rectangular area you select.  You can change highlight style and color with Highlight Properties.

Steps

1	Click the Highlight icon on the Toolbar.

2	Click on text and drag to highlight text lines.

or

Click outside text and drag a rectangle to highlight anything inside it.

3	Click the Highlight icon again to quit highlighting.

See Also

Customize Highlighting


Add Pages

View, Thumbnails, Top or Left, click a thumbnail, drag and drop

Purpose

Use the Thumbnails to add pages to an Envoy file.  You can either cut pages from one file and paste them in the other, or you can keep the pages in the source document and duplicate them in the other.

Steps

1	Open two Envoy files.

2	Display Thumbnails on both files.

3	Select a page or a range of pages in one file.

4	To cut and paste, drag the selection and drop it on the other file's thumbnail area.

or

To copy pages, hold down the Control key while you drag and drop.

See Also

Delete a Page

Display the Thumbnail Views

Rearrange Pages

Select Thumbnails


Arrange Icons

Neatly arranges any minimized files in the viewer.


Change Hypertext Properties

Tools, Hypertext, right-click, Hypertext Properties

Purpose

Use Hypertext Properties to change the appearance of a hypertext source area and destination.

Steps

1	Click the Hypertext icon on the Toolbar.

2	Right-click the area you want to edit, then choose Hypertext Properties.

3	Choose any of the following options.

Invisible Rectangle

Framed Rectangle

Colored Text

Underlined Colored Text

Underlined Only

Source Text Color

Button

Center Destination in Window

4	Click OK.

See Also

Create a Hypertext Link

Edit a Hypertext Link

Use a Hypertext Link


Change the Thumbnail Defaults

Edit, Preferences, Thumbnails

Purpose

Use Thumbnail Preferences to change the default zoom level, screen position, page number display, and greeking level for the thumbnail views.  These choices remain in effect until you change them.

Steps

1	Choose Preferences from the Edit menu, then choose Thumbnails.

2	Choose any of the following options.

Preferred Zooms

Greek below:

Default Zoom

Show Page Numbers

Position

To return to the previous settings,

1	Click Defaults.

See Also

Change the Zoom Levels for the Main Viewer

Display the Thumbnail Views


Change the Zoom Levels for the Main Viewer

Edit, Preferences, Main View

Purpose

Use Main View Preferences to change the zoom levels and the size at which text in the main viewer window is greeked.  These choices stay in effect until you change them again.

Steps

1	Select Preferences from the Edit menu, then choose Main View.

2	Choose any of the following options.

Fit to Width

Fit to Height

Fit to Window

Set Zoom to:

Greek below:

Maximize Document Window

Preferred Zooms

See Also

Change the Thumbnail Defaults


Control Document Size and Quality

Envoy Driver Setup, choose an option

Purpose

Use the Envoy Driver settings to make trade-offs between the file size of .EVY documents and their overall quality.  These settings make the most difference in documents that contain bitmaps.

For more tips on authoring Envoy files, see Common Questions under Additional Help.  For help creating very large Envoy documents, see the README file.

Steps

To create a smaller .EVY file,

1	Open the Envoy Driver Setup dialog box, then choose from the following options.

Settings list

Custom Options

Custom Options: Bitmap Color

See Also

Embed Fonts


Create a Bookmark

Tools, Bookmark

Purpose

Use Bookmark to create an alphabetical list of bookmarks that lets you jump to selected parts of a document.

Steps

1	Click the Bookmark icon on the Toolbar.

2	Click on text and drag to bookmark the selected text lines.

or

Click outside text and drag a rectangle to bookmark anything inside it.

3	Type a brief label for the bookmark and select a link style, then click OK.

The first few characters of selected text become the bookmark label unless you change it.

4	Repeat steps 2-3 to create another bookmark.

or

Click the Bookmark icon again to quit creating bookmarks.

See Also

Customize Bookmarks

Use Bookmarks


Create a File with Drag and Drop

Windows File Manager, drag and drop

Purpose

Use Drag and Drop to create an Envoy file without opening an application.

Steps

1	Open the Windows File Manager and locate the file you want to convert to an Envoy file.

2	Drag the file and drop it on top of the minimized Envoy Viewer.

or

Drag the file and drop it on top of the open Envoy Viewer.

See Also

Create an Envoy File


Create a Hypertext Link

Tools, Hypertext

Purpose

Use Hypertext to create a link between two parts of a document.  Once the link is created, you can jump from the source to the destination area.

You cannot create a link between two separate documents.

Steps

1	Click the Hypertext icon on the Toolbar.

2	Click on text and drag to select text lines as a source.

or

Click outside text and drag to create a rectangle or a button as a source.

3	Go to the page you want to link, then drag to create the destination.

4	Repeat steps 2-3 for another link.

or

Click the Hypertext icon again to quit creating hypertext links.

See Also

Change Hypertext Properties

Use a Hypertext Link


Create a New File in the Envoy Viewer

File, New

Purpose

Usually you create an Envoy file by printing from another application or by importing from within Envoy.

Use New to create a blank Envoy document in the Envoy Viewer.  You can copy text into a note from the Clipboard, drag and drop thumbnails to add pages from another Envoy document, and add annotations.

Steps

1	Open the Envoy Viewer.

2	Click the New icon on the Toolbar.

See Also

Create a File with Drag and Drop

Import a File

Create an Envoy File


Create or Edit a Sticky Note

Tools, Note

Purpose

Use the Note tool to create or change a sticky note anywhere in an open Envoy document.  You can also select note text and copy it to the Clipboard or insert text into a note from the Clipboard.

Unless you hide annotations first, annotations print when you print a file on paper.  For best printing results, be sure your notes are a light color and are no less than a quarter inch from the edge of the page.

The name of the person who created a note (its author) appears on the status line.

Steps

To create a note,

1	Click the Note icon on the Toolbar.

2	Click anywhere in the main viewer window to add a standard-size note.

or

Drag a rectangle of any size.

3	Type the text you want on the note.

4	Click outside the note.

To change text on a finished note,

1	Double-click the note, then edit it.

To insert text from the Clipboard into a note,

1	Double-click the note, place the insertion point where you want the text to appear, then choose Paste from the Edit menu.

See Also

Customize or Resize a Note

Show or Hide Annotations


Customize Bookmarks

Tools, Bookmark, select a bookmark, Properties

Purpose

Use Bookmark Properties to change a bookmark's label and appearance in the viewer.

Steps

1	Click the Bookmark icon on the Toolbar.

2	Place the Bookmark icon on the bookmarked area and right-click, then choose Bookmark Properties.

3	Choose any of the following options.

Label

Center Bookmark in Window

Fit Bookmark to Window

Select Bookmark Content after Jump

4	Click OK.

See Also

Create a Bookmark


Customize Highlighting

Tools, Highlight, select highlighting, Properties

Purpose

Use Highlight Properties to change the selected highlight's author, color, and style.  The author shows in the status line at the bottom of the screen when highlighting is selected.

These changes remain in effect until you change them again.

Steps

1	Click the Highlight icon on the Toolbar.

2	Right-click on a highlighted area, then choose Highlight Properties.

3	Select the highlight properties you want to change.

4	Click the Highlight icon again.

See Also

Highlight


Customize or Resize a Note

Tools, Note, Properties

Purpose

Use Note Properties to change a note's author, font style, color, or icon style.  These changes stay in effect until you change them again.

You can also resize a note.

Steps

To customize a note,

1	Place the pointer on the note and right-click.

2	Choose Close Note if you want the selected note to appear as an icon.

or

Choose Note Properties, then choose any of the following options.

Text Options

Text Color

Icon Style

Background Color

Author

3	Click OK.

To resize a note,

1	Select and drag the border or corner of the note in the direction you want it resized.

See Also

Create or Edit a Sticky Note


Close a File

File, Close or Close All

Purpose

Use Close or Close All to exit an Envoy file or files.  If you have changed a file, you will be prompted to save it before you close it.

Steps

1	To close just the active file, choose Close from the File menu.

or

To close all open files, choose Close All from the File menu.

See Also

Open a File


 Hint

You can delete and add text as you would in most word processors.  Use the arrow keys to view text that scrolls off the view in a small note.


Delete a Page

Purpose

You can delete a page or pages from an Envoy file using the thumbnails.

Delete pages with care.  You cannot reverse the deletion.

Steps

1	Select the thumbnail(s) you want to delete, then press the Delete key.

See Also

Add Pages

Rearrange Pages

Select Thumbnails


Display OLE Links

Edit, Links

Purpose

Use Links to see a list of the OLE links in an Envoy file.

Steps

1	Open a file containing a linked object.

2	Choose Links from the Edit menu.

See Also

Link an OLE Object to an Envoy File

OLE Concepts


Display the Thumbnail Views

View, Thumbnails, Top or Left

Purpose

Use Thumbnails to make thumbnail views visible.  You can also display page numbers and resize the thumbnail views.

Steps

To display thumbnails,

1	Click the Thumbnail icon on the Toolbar to display thumbnails across the top of the viewer.

or

Click again for left-side placement.

or

Click a third time to hide the thumbnails.

To display page numbers under the thumbnails,

1	Choose Thumbnails from the View menu, then choose Show Page Numbers.

To zoom in or out on the thumbnail views,

1	Right-click anywhere in the thumbnail area.

2	Choose a percentage.

See Also

Change the Thumbnail Defaults

Select Thumbnails


Edit a Hypertext Link

Tools, Hypertext, right-click

Purpose

Use the Hypertext QuickMenu to edit a hypertext source or destination.  The options on the QuickMenu are different for a source or a destination.

Steps

1	Click the Hypertext icon on the Toolbar.

2	Right-click the selected area to edit.

3	Choose any of the following options.

Clear

Hypertext Properties

Edit Link

Edit Source

4	Click the Hypertext icon again to quit editing.

See Also

Change Hypertext Properties


Edit an OLE Link

Edit, Links

Purpose

Use Links to edit an OLE link in an Envoy file.

Steps

1	Choose Links from the Edit menu.

2	Select the link you want to edit in the Links list box.

3	Choose one of the following options.

Update Now

Cancel Link

Change Link

Edit

See Also

Edit an OLE Object

Link an OLE Object to an Envoy File

OLE Concepts


Previous View

Returns to the previous page or zoom level.


Edit an OLE Object

Purpose

Once you have embedded or linked an OLE object in an Envoy file, you can edit the object without exiting Envoy.

Steps

1	Double-click the object to open its source application.

2	Edit the object as desired.

3	Choose Exit & Return to Envoy from the File menu in the source application to return to your Envoy document.

or

Choose Update from the File menu to remain in the source application.

See Also

Embed an OLE Object into an Envoy File


Embed an OLE Object into an Envoy File

Edit, Insert Object

Purpose

Use Insert Object to insert objects (such as figures, animation clips, and charts) from different applications into an Envoy document.  You can then edit the object in its source application without exiting Envoy.

Steps

1	Choose Insert Object from the Edit menu.

2	Select the object type you want, then click OK.

3	Click in the Envoy file where you want the object inserted.

The server application launches.

4	Create or retrieve the object in the server application.

or

Choose Update from the File menu to remain in the server application.

5	Choose Exit & Return to Envoy Viewer from the File menu in the server application.

You can now move and size the object as desired.

See Also

Edit an OLE Object

Link an OLE Object to an Envoy File

OLE Concepts


Export

Select, Edit, Copy

Purpose

Use Copy to export selected text and graphics to the Clipboard.  Use Save As to export all the text in a file.

Graphics are copied to the Clipboard as WMF files in Windows.  Scalable graphics remain scalable.

Steps

1	Select text or graphics.

or

Select thumbnails to select whole pages of text.

2	To copy text or graphics to the Clipboard, choose Copy from the Edit menu.

or

To export all the text in a file, choose Save As from the file menu, select Text Files from the Format list, then click OK.

See Also

Import a File

Select Text or Graphics for Export

Select Thumbnails


File Navigation

View

Purpose

Use the first eight items on the View menu (or the corresponding buttons on the Toolbar and status bar) to move within an Envoy document.

You can also use the keyboard to move within a file, note, or dialog box.  See Keystrokes.

Steps

1	Choose any of the following options from the View menu.

First Page

Previous Page

Next Page

Last Page

Go To Page

Go To Bookmark

Previous View

Next View

See Also

Keystrokes

Use Thumbnails to Move to Another Page


Show or Hide Annotations

View, Annotations

Purpose

Use Annotations to make annotations temporarily disappear from the main view and the thumbnails.  This may be useful when printing on paper.

When annotations are displayed, a check mark appears beside the menu item.

Steps

To hide annotations,

1	Choose Annotations from the View menu.

To view them again,

1	Choose Annotations again.

See Also

Display the Thumbnail Views

Show or Hide the Toolbar and Status Bar


Import a File

File, Import, File

Purpose

Use Import to create an Envoy file from within the Envoy Viewer.

The imported file must have an extension associated with a Windows application through the Windows registration database.  For example, WordPerfect filenames should end with the extension .WPD.

Steps

1	Choose Import from the File menu, then choose File.

2	Select or enter the directory and name of the file you want to convert to Envoy, then click OK.

See Also

Create a File with Drag and Drop

Import Annotations

Create an Envoy File


Import Annotations

File, Import, Annotations

Purpose

Use Import to copy annotations from one file to another.

When you import annotations, the imported annotations remain on the same page they were on in the file you are importing from.  If the destination file is shorter than the file you're importing from, items on page numbers not present in the destination file won't be imported.  The properties of imported annotations remain the same.

Steps

1	Choose Import from the File menu, then choose Annotations.

2	Select the file you want to import from, then click OK.

3	Select the type(s) of annotation you want to import, then click OK.

See Also

Import a File


Link an OLE Object to an Envoy File

Edit, Paste Link

Purpose

Use Paste Link to link an object created in another application to your Envoy file.

If an OLE destination file becomes separated from its source file, the link is broken.  For example, if you create a link in Envoy, then send the Envoy file to someone who does not have access to the source file, the link does not exist.

Steps

1	Open the server application.

2	Create or retrieve an object in the server application.

3	Save the object with a filename.

4	If it is not already selected, select the object.

5	Choose Copy from the Edit menu to copy the object to the Clipboard.

6	Switch to Envoy.

7	Choose Paste Link from the Edit menu.

8	Click in the Envoy file where you want to paste the object.

You can now move and size the object as desired.

See Also

Display OLE Links

Edit an OLE Link

OLE Concepts


Print to Paper

File, Print

Purpose

Use Print to print an Envoy file on paper.

Before you print, select and set up the printer.  See Set Up the Printer.

Steps

1	Click the Print icon on the Toolbar.

2	Select All to print the entire document.

or

Select Selection to print pages you have selected in the viewer.

or

Select Pages, then specify the range in the From and To boxes.

3	Select a print resolution from the Print Quality list.

4	Specify the number of copies you want in the Copies text box.

5	Select Collate Copies, if you want.

6	Click OK to start printing.

See Also

Set Up the Printer


Create an Envoy File

File, Print

Purpose

Use the Envoy printer driver to create an Envoy file from within any Windows application that prints.

IMPORTANT:  If you are using the Envoy Distributable Viewer and have not purchased the full Envoy product, you cannot create an Envoy file.

By default, printing to the Envoy Driver opens your document in the Envoy Viewer.  You can also create a runtime file or print the file to a directory you specify.

The Envoy Driver preserves fonts and page layout and compresses most files to at least half their original size.

Steps

1	Create a document in any Windows application that prints.

2	Select the Envoy Driver in the application's Windows printer list.

3	Select a print destination.

4	Print the document as you would print any other document in that application.

See Also

Create a New File in the Envoy Viewer

Create a Runtime File

Import a File

Set Up the Envoy Driver


Rearrange Pages

Select a thumbnail, drag and drop

Purpose

Use the thumbnails to rearrange pages in an Envoy document.  Thumbnails will position themselves directly before the thumbnail they are dropped on.

Steps

1	Select the thumbnail of the page(s) you want to move.

2	Drag the selection and drop it in a new position.

See Also

Add Pages

Delete a Page

Select Thumbnails


Search for Annotations

Edit, Find

Purpose

Use Find to search for a note, a highlight, an OLE object, a hypertext source, or a bookmark.  If a match is found, it appears selected in the viewer.  You can also search for text.

Steps

1	Click the Find icon on the Toolbar.

2	Select the kind of annotation you want.

3	Select Backward to search to the beginning of the document.

or

Select Forward to search to the end of the document.

4	Choose Find Next.

5	Choose Find Next or Find Previous from the Edit menu to search for other annotations of the same type.

See Also

Search for Text


Search for Text

Edit, Find

Purpose

Use Find to search for a particular word or phrase in the current Envoy file.  If an exact match is found, it appears selected in the viewer.  You can also search for annotations.

Steps

1	Click the Find icon on the Toolbar.

2	Make sure Text is selected under Find What.

3	Type the word or phrase you want in the Find Text box.

Type a word or phrase exactly as you expect to find it.  You can type partial words only at the beginning or end of the search phrase.  Do not use wildcards.

4	Select Match Case to search for capital letters exactly as you typed them.

5	Select Backward to search to the beginning of the document.

or

Select Forward to search to the end of the document.

6	Choose Find Next or Find Previous from the Edit menu to search for other occurrences of the text.

See Also

Search for Annotations


Next View

Reverses the effect of Previous View (works only immediately after you use Previous View).


Select Text or Graphics for Export

Tools, Select

Purpose

Use the Selection tool to select text or graphics for export.  You can select text across multiple pages.

Steps

1	Click the Select icon on the Toolbar.

2	Click on text and drag to select text lines.

or

Drag a rectangle around a graphic.

See Also

Export


Select Thumbnails

Tools, Select

Purpose

Use the Selection tool to select entire pages using the thumbnail views.  Then you can move, add, delete, or copy the pages.

A selected thumbnail appears with a thick colored outline.

Steps

1	Click the Selection icon on the Toolbar.

2	Select thumbnails according to the list below.

To select one page:

Click the select tool on the thumbnail.

To select multiple (but not continuous) pages:

Control+click on separate thumbnails.

To select continuous pages:

Shift+click on first and last thumbnail you want to select.

To select all pages:

Alt+click on any thumbnail.

To deselect thumbnails, click outside the thumbnail area.

See Also

Display the Thumbnail Views

Edit a File


Send an Envoy File by E-Mail

File, Send

Purpose

Use Send to send an Envoy file as an e-mail attachment.  In Envoy, Send works with any VIM or MAPI compatible e-mail application.

A runtime file (*.exe) becomes a regular Envoy file (*.evy) when sent through e-mail from within Envoy.  In order to keep the runtime format, open your e-mail application and send the runtime file as an attachment.

Steps

1	Open a file in Envoy.

2	Choose Send from the File menu.

3	Enter a password if required.

4	Address the recipient(s) in the To box.

5	Type a subject line, if you want.

6	Type a message if you want, then click Send (or OK on some e-mail systems).

The Envoy file is sent by e-mail and you return to the Envoy Viewer.

See Also

Set Up the Envoy Driver


Set Up the Envoy Driver

File, Print Setup, Options

Purpose

When you install Envoy, the Envoy Driver is added to your Windows system directory, enabling any Windows application to access it.

You can select default paper size, orientation, print quality, and destination for the Envoy Driver from the Windows Control Panel or from within any application.  The steps below start from the Envoy Viewer.

Steps

1	Choose Print Setup from the File menu.

2	Select Specific Printer, select the Envoy Driver, then choose Options.

3	Select a page size from the list.

or

Select Custom Paper Size from the list, specify a size in the Custom text boxes, then select Inches, mm, or Points.

4	Change the Scaling percentage, if you want.

5	Select Portrait or Landscape paper orientation.

6	Choose any of the following options.

Open in Envoy Viewer

Save as Envoy File

Send to E-mail Users

Save as Runtime Viewer

Save in Spool Directory

7	Select a predefined print quality from the Settings list.

or

Choose Custom, specify new settings for resolution and color, then click OK.

8	Choose Fonts, select any other options you want, then click OK.

See Also

Control Document Size and Quality

Embed Fonts

Send an Envoy File by E-mail


Show or Hide the Toolbar and Status Bar

View, Toolbar or Status Bar

Purpose

Use Toolbar or Status Bar to make these elements temporarily disappear from the screen.  When displayed, a check mark appears beside the corresponding menu item.

By default, the Toolbar and status bar display whenever you open the Envoy Viewer.

Steps

To hide the Toolbar or status bar,

1	Choose Toolbar or Status Bar from the View menu.

To view them again,

1	Choose Toolbar or Status Bar from the View menu.

See Also

Display the Thumbnail Views

Hide and View Annotations


Use a Hypertext Link

Tools, Select, click a source

Purpose

Use a Hypertext link to jump from source to destination in a file.

Steps

1	Click the Select icon on the Toolbar.

2	Click the hypertext source area or button.

See Also

Create a Hypertext Link

Edit a Hypertext Link


Use Bookmarks

Purpose

Use the Bookmarks button on the status bar (at the bottom of the viewer) to jump to a bookmarked page.

Steps

1	Click the Bookmarks button on the status bar.

2	Click a bookmark label on the list.

See Also

Create a Bookmark

Customize Bookmarks


Zoom In

Zoom, Zoom In

Purpose

Use Zoom In to enlarge the view in the main viewer.

Steps

1	Click the Zoom In icon on the Toolbar.

2	Click in the main viewer window to resize the view by preset amounts.

or

Drag a rectangle on the screen to select an area that will fill the entire document window.

See Also

Change the Zoom Levels for the Main Viewer

Zoom Out


Zoom Out

Zoom, Zoom Out

Purpose

Use Zoom Out to shrink the view in the main viewer.

Steps

1	Click the Zoom Out icon on the Toolbar.

2	Click in the main viewer window to resize the view by preset amounts.

or

Drag a rectangle on the screen to make the contents of the main viewer window shrink to fit the rectangle.

See Also

Change the Zoom Levels for the Main Viewer

Zoom In


Underlined Only

The selected source text appears underlined.


Button

Creates a button as a source.  Select a button style with the scroll bar.


Center Destination in Window

Makes the destination appear centered in the window.


Colored Text

The selected source text appears in color.


Framed Rectangle

Surrounds the source area with a rectangle that will print on paper.  Choose Set to select a color for the rectangle.


Source Text Color

Click Set, then select the color for source text and/or underlines.  Click Define Custom Colors to mix your own shade.


Underlined Colored Text

The selected source text appears underlined in color.


Default Zoom

When you open a new document, the thumbnails display at the zoom level you select here.


Greek below:

Indicates the point size below which text displays as gray lines.


 Hint

If you clicked on a text link in Step 2, the text options appear.  If you clicked on a rectangle link, the rectangle options appear.


Position

When you open a new document, the thumbnails will be hidden, displayed across the top of the window, or at the left.


Preferred Zooms (thumbnail)

Changes the percent options on the thumbnail QuickMenu.  You can type any percentage from 3% to 2000%.


Show Page Numbers

When selected, a page number displays below each thumbnail view.


Print Topics

Purpose

You can print one or several Help topics.

Steps

To print a single Help topic,

1	Display the topic.

2	Choose the Print button at the top of the Help window.

or

Choose Print Topic from the File menu.

To print several topics,

1	Choose Print Topics from the File menu.

2	Click the following jump term:

All Help Topics

3	Select the topics you want to print.

4	Choose Print.

Each topic is printed one at a time.


Fit to Height

When you open a new document window, it displays to fit the window height.


Fit to Width

When you open a new document, it displays to fit the window width.


Fit to Window

When you open a new document, it displays to fit the window width and height.


 Hint

You can change these amounts with Main View Preferences.


 Hint

You can see the zoom level as a percentage in the status bar at the bottom of the viewer.  Click the percent button to choose another preset zoom level.


Maximize Document Window

When you open a new document, the main document window is maximized.


Preferred Zooms (main view)

Changing these numbers changes the percent options on the Zoom menu.  You can type any percentage from 3% to 2000%.  Magnification also jumps by these amounts when you click the Zoom tool in the viewer window.


Set Zoom To:

When you open a new document, it displays at the zoom level you select.


 Hint

The page icon in the dialog box changes to show the difference between landscape and portrait.


Clear (hypertext QuickMenu)

Deletes the selected hypertext source.


Edit Link

Lets you move to the destination to edit it.


Edit Source

Lets you move to the source area to edit it.


 Hint

You can add a bookmark, a sticky note, or highlighting to any page by clicking on its thumbnail view.


 Hint

The mouse pointer changes to an I-beam when you select text.


 Hint

See Change Hypertext Properties for information on creating buttons.


 Hint

To return to the source area, click the Go to Previous View icon on the Toolbar.


Hypertext Properties (QuickMenu)

Lets you change the properties of an existing hypertext source or destination.

How to Use It


Author

Change the name that appears on the status bar when the note is selected.


Background Color (note)

Click Set to select a new color for the background of the selected note.


 Hint

Left-click if you are using a left-handed mouse.


 Hint

To read or edit a note icon, double-click the icon.


Icon Style

Select an icon style by clicking the scroll bar in the Icon group box.  The selected style becomes the icon for any note you close from now on.


Text Color (note)

Click the Set button to select a new color for the text within the selected note.


Text Options

Lets you change the position of text within the selected note.  Click the Font button to change the font of selected note text.


Center Bookmark in Window

When you jump to the bookmarked page, the bookmarked area displays in the center of the window.


Fit Bookmark to Window

When you jump to the bookmarked page, the bookmarked area enlarges or shrinks to fit the window.


Label

Lets you type a brief description of the bookmark.  If you selected text instead of a rectangle, the text becomes the label unless you change it.


Select Bookmark Content after Jump

When you jump to the bookmarked page, the bookmarked area appears selected.


First Page

Jumps to the first page in the document.  You can also press Ctrl+Home.


Go To Bookmark

Jumps to the selected bookmark.  You can also click the Bookmark button at the bottom of the screen.


Go To Page

Jumps to a selected page.  You can also click the page button at the bottom of the screen.


Last Page

Jumps to the last page in the document.  You can also press Ctrl+End.


Next Page

Jumps to the top of the page after the current view.  You can also press Alt+Page Down.


Previous Page

Jumps to the top of the page before the current view.  You can also press Alt+Page Up.


Edit a File

Purpose

Use the thumbnails to move, add, or delete entire pages.  Because an Envoy file is much like a printed page, you cannot edit the contents of an Envoy file as you would in a word processor.

You can also cut and paste selected items using the Clipboard.

Steps

1	Select the thumbnail view(s) of the page(s) you want to affect.

2	Choose one of the following options for more information.

Add Pages

Cut and Paste Note Text

Delete a Page

Rearrange Pages

See Also

Select Thumbnails


 Hint

This step may vary depending on the Windows application you are using with Envoy.


 Hint

If an annotation of the type you are searching for has already been selected in the viewer, the search begins there.  If not, the search begins on the page currently displayed in the viewer.


 Hint

You cannot select graphics by selecting thumbnails.


 Hint

If text has already been selected in the document, the search begins with the selected text.  If not, the search begins with the page currently displayed in the viewer.


 Hint

If text has already been selected in the document, the search begins there.  If not, the search begins on the page currently displayed in the viewer.


 Hint

You can resize or move the rectangle with the Selection tool, but you cannot drag the rectangle across pages.


 Hint

If you have installed other applications, the dialog box will show other options such as QuickFinder.  Click the Help button on the dialog box to view online Help for that dialog.


OLE Concepts

Linking vs. Embedding

You can insert OLE objects (such as figures, animation clips, sound clips, charts, and so on) into an Envoy file from other Windows applications.  Objects can be either linked or embedded.  Both methods place a copy of the object in your Envoy file.  In most cases, when you double-click the object, its source application launches (if it is installed).  You can then edit the object in its source application without exiting Envoy.

The main difference between linking and embedding is the location where the data for the object is stored.  The data for a linked object remains in the source file.  The data for an embedded object is stored in the destination (Envoy) file.  So, if you are going to distribute an Envoy file to anyone who might not have the source application, linking will not work.  Embedding increases the size of the Envoy file but allows you to distribute the file more freely.

OLE Client and Server

Applications that support OLE can be clients or servers.  Envoy is an OLE 1.0 client.  You can link or embed objects into Envoy from OLE server applications.

For more information about OLE, see your Windows manual.

Printing OLE Objects

The source application for a linked or embedded object determines how the object appears on screen and when printed.

See Also

Embed an OLE Object into an Envoy File

Link an OLE Object to an Envoy File


Use the Window Menu

Window, choose an option

Purpose

Use the Window menu to arrange open files for easier viewing.  You can also switch to any open file by choosing it from the menu.

Steps

1	Choose one of the following options from the Window menu.

Tile Vertical

Tile Horizontal

Cascade

Arrange Icons

See Also

Show or Hide the Toolbar and Status Bar


Use Thumbnails

Purpose

Use Thumbnails to view miniature representations of the pages in the current Envoy file.  With thumbnails you can add annotations, navigate, and add, delete, or rearrange pages.

1	Choose one of the following options for more information.

Add Pages

Create a Bookmark

Create or Edit a Sticky Note

Delete a Page

Edit a File

Highlight

Rearrange Pages

Select Thumbnails

Use Thumbnails to Move to Another Page


Use Thumbnails to Move to Another Page

Purpose

Use Thumbnails to jump to another page in the document.

Steps

1	Click the thumbnail icon to display thumbnails.

2	Choose Thumbnails from the View menu, then choose Show Page Numbers.

3	Double-click the thumbnail view of the page you want to view.

See Also

Use Thumbnails


Directories list

Double-click an item in the list to display its contents.


Drives

Change to the drive where you want to save the file.


File Name

Type a filename to save the document to the default directory.  (You can also type the drive and directory if you do not want to use the default.)


 Hint

The last four files opened show on the File menu.  Click a file there to reopen it.


List Files of Type

Select a file format to convert the file to.  The file is saved with the correct file extension.


Security

To restrict the way a file can be used, add a password and/or choose a Document Access option.


 Hint

When you distribute a runtime file, you may want to tell recipients how to open it.  A runtime file can be opened using Run under the File menu in the Windows Program Manager.


runtime file

A self-opening file attached to a Runtime Viewer.  This means that a runtime file created under Windows can be opened on any computer running Windows, even without Envoy installed.  The Runtime Viewer opens only the one file attached to it.


QuickMenu

A menu that pops up in the viewer when you click on a selected item.  Each QuickMenu has options specific to the kind of item selected.


 Hint

The Bookmarks button shows only if you have already created a bookmark.


Cancel Link

Deletes the OLE link between the source file and the destination file.  Once you delete a link, any change you make to the source file has no impact on the object in the destination file.  This action cannot be reversed.


Change Link

Lets you replace the linked object with another.


Update Now

Updates a linked object.  Use this only if the link is manual; you do not need to perform this action if the link is automatic.


OLE client (definition)

The application in which you link or embed an OLE object.


OLE embedding (definition)

Placing a copy of an object in your document without a link to the original.  This means you can edit the copy without altering the original.


OLE linking (definition)

Placing a copy of the object in your file with a dynamic link to the original in the source application.  When you edit either the copy or the original, the other is automatically updated.


OLE server (definition)

The source application in which you create the object you will embed in or link to your Envoy file.


Additional Help

Common Questions  Answers to basic questions about Envoy

What Is Envoy?  Product and feature information

Available Products  Additional Corel applications

Print Topics  Print multiple Help topics


Cascade

Overlaps files with title bars visible.


Tile Vertical

Displays files side by side.


Tile Horizontal

Divides window equally top to bottom among open files.


Custom Options

Click the Custom button, then specify a bitmap resolution that is lower than the overall resolution.  Typical on-screen bitmap resolutions are 96 or 120 dpi.


Custom Options: Bitmap Color

Select 16 or 256.


Settings list

Select Low or Medium quality.


Available Products

The Corel suites provides several popular products for the Windows environment.

     	InfoCentral

Organize and access vital information with this Personal Information Manager (PIM).  Create intelligent connections between people, places, and things.

     	Presentations

Create professional presentations using Outline, Master Gallery, Slide Sorter, sound, more than 1,000 clip art images, and powerful drawing and paint tools.

     	Quattro Pro

Combine the power of spreadsheet and graphics. Quattro Pro simplifies your analysis, doing most of your work for you. It  helps you visualize numbers with presentation graphics, and is easier to use than 1-2-3 or Excel.

     	WordPerfect

Integrate text, graphics, and data in one easy-to-use program.  Create great-looking documents with powerful text editing features, drawing and charting capabilities, and advanced spreadsheet functionality.


Common Questions

Electronic publishing presents different requirements and possibilities than paper publishing.  A clear understanding of these issues can help you produce better results with Envoy.

Choose from the following topics for answers to common questions about authoring Envoy documents.

How should I set up my computer system to run Envoy?

Set Up the Computer System

How can I maximize my document for on-screen viewing?

Plan your Document for Envoy Publication

How can I control document file size?

Control Document Size and Quality

How can I make information in my document easy to find?

Create a Bookmark

Create a Hypertext Link

What else should I consider when I publish my document in Envoy?

Adding Document Security

Font Reproduction

Converting PostScript and EPS

Should I create runtime files or regular Envoy files?

Create a Runtime File

See Also

Create an Envoy File

Envoy's Annotation Features


Convert PostScript Files

Purpose

Native PostScript files can be converted to Envoy format using a third-party product, such as Tumbleweed Publisher from Tumbleweed Software Corp.  Some documents that contain EPS images can be converted to Envoy format using the Envoy Driver, but EPS image quality may vary depending on the application the image was created in.

For more information, see the README file.

Steps

To preserve the quality of EPS images,

1	Create a PostScript file using a PostScript driver.

2	Use a third-party program to convert the file to Envoy format.

3	Use the resolution settings in Envoy Printer Setup to control document size and image quality.

See Also

Control Document Size and Quality


Add Document Security

File, Save As

Purpose

Because Envoy files are so portable and easy to view, you may want to safeguard your document by adding security restrictions such as a password.

Steps

1	Choose Save As from the File menu.

2	Choose Password Protect, then click OK.

3	Choose a security option.

See Also

Save a File


intelligent font mapping

When Envoy displays a document on a system that does not have the original fonts, it automatically selects the typeface closest to the original and, if necessary, scales the font to preserve document spacing.


Plan your Document for Envoy Publication

When you create a document that you intend to publish in Envoy, it helps to consider whether you expect others to view your Envoy document on screen or print it to paper.  You can maximize on-screen viewing the following ways.

     	Increase font size.

     	Reformat the layout to fit screen size and orientation.

     	Change Envoy Driver settings to increase resolution.

     	Add hypertext and bookmarks to the Envoy file.

See Also

Create a Bookmark

Create a Hypertext Link

Set Up the Envoy Driver


Set Up the Computer System

Purpose

Before you publish a document with Envoy, you must set up your computer and software.

Steps

1	Before you print to Envoy, make sure all the applications and fonts used to create the original document(s) are resident.

See Also

Create an Envoy Document


Font Reproduction

Envoy automatically makes fonts in your Envoy document look the same when viewed on any computer.  Using "intelligent font mapping," Envoy matches fonts and spacing as closely as possible, even if the recipient does not have the document's original fonts.  This works well for many TrueType and PostScript fonts on Windows and Macintosh.

However, in rare cases where you must reproduce fonts exactly, you can use Envoy's TrueType embedding.  But note that embedding fonts dramatically increases the size of your Envoy file.

See Also

Embed Fonts


What Is Envoy?

Envoy lets users exchange, distribute, and consume portable electronic documents across different computers and operating systems without relying on the application or fonts used to create the file.

Once you have created an Envoy document, you can easily add annotations to it such as highlighting, sticky notes, hypertext links, bookmarks, or OLE links.  You can send the document to other Envoy users and ask them to annotate it, then you can import all the annotations from various recipients into one easy-to-view file.

You can also create an Envoy runtime file, which is a self-opening document with its own viewer.  This enables others to view and annotate your file without having Envoy installed.

IMPORTANT:  If you are using the Envoy Distributable Viewer and have not purchased the full Envoy product, you cannot create Envoy files or use Save as Runtime Viewer.

See Also

Create an Envoy File


Keystrokes

Purpose

Use the following CUA keystrokes within the main view, within a note, or within a dialog box.

To move within the main view to the	Press the CUA keystroke
Beginning of a document	Ctrl+Home
Bottom of the screen	PgDn
End of the document	Ctrl+End
Next page	Alt+PgDn
Previous page	Alt+PgUp
Specified page	Ctrl+G
Previous document	Ctrl+Shft+F6
Next document	Ctrl+F6
Previous window	Ctrl+Shft+F6
Next window	Ctrl+F6
Within a note, to	Press
Delete to the left	Backspace
Delete to the right	Delete
Go to line beginning	Home
Go to line end	End
Go to next word	Ctrl+Right Arrow
Go to previous word	Ctrl+Left Arrow
Move right one character	Right Arrow
Move left one character	Left Arrow
Move one line down	Down Arrow
Move one line up	Up Arrow
Other editing keystrokes	Press
Copy text to the Clipboard	Ctrl+C
Cut text to the Clipboard	Ctrl+X
Paste text from Clipboard	Ctrl+V
Cancel	Esc
While in a dialog, to	Press
Move to the next control	Tab
Move back one control	Shft+Tab
Perform the default action	Enter


Envoy's Annotation Features

Purpose

Use Envoy's annotation features to comment on, highlight, bookmark, or link parts of a file.  You can use OLE to insert information from another application into your Envoy file.  You can also import annotations from various recipients into one comprehensive file.

Although the real-world uses of these features vary with your purpose and imagination, the suggestions below may help you get started.

For instructions on creating or modifying annotations, see the respective Help topics on each type.

Sticky notes:

Use these any way you would use paper sticky notes.  You can make them less obtrusive in your file by changing them into icons.  If you like, you can assign a note color to each person commenting on your file for quick identification.

Highlighting:

Use this the way you would use a highlighter pen on paper.  For example, you can highlight passages you want to point out.

Bookmarks:

Use this the way you would place a bookmark in a book.  For example, to quickly find parts of your document, create a bookmark for each part.

Hypertext links:

Link two related parts of a document.  For example, you can create links in a table of contents that jump to the page where each section starts.

OLE:

OLE enables you to include dynamic information from another application within your Envoy file.  For example, you could create a newsletter with an OLE link to a spreadsheet.  When you change the figures in the spreadsheet, it automatically updates in your Envoy file.

See Also

Create a Bookmark

Create a Hypertext Link

Create or Edit a Sticky Note

Highlight

OLE Concepts


Use the Envoy Distributable Viewer

The Envoy Distributable Viewer lets you view files created using the full Envoy product.  The Distributable Viewer looks like the full Envoy viewer, but the following features are not active in the Distributable Viewer:

Import File

Save As Runtime Viewer

Send

IMPORTANT:  If you want to create or publish Envoy files, you must purchase the full Envoy product.

If you already own the full Envoy product, you can copy the Distributable Viewer for others to use with your files but the driver cannot be distributed.

Steps

To create a Distributable Viewer diskette,

1	Click the Distribute Envoy Viewer icon in your Envoy group box.

2	Follow the prompts to copy the files onto a diskette.

See Also

What Is Envoy?


 Hint

For example, in WordPerfect 6.1 for Windows, choose Options on the Select Printer dialog box, choose Setup, then select from the Destination drop-down list.


 Hint

To make each page fit exactly into one Envoy Viewer screen, select a half page size (landscape orientation) when you create the file.


Purpose

Steps


 route

The path that indicates where a feature is found. The hand icon points to the steps you take to access the feature.


jump term

A graphic or underlined, colored word or phrase you can choose to go to a related Help topic.


 folder icon

A small file folder icon next to a text box. The folder icon appears on dialog boxes and is used to access another dialog box to select files or change directories. Sometimes called a list button.


menu

A list of options displayed on screen from which you can select a particular function or command.


dialog box

Dialog boxes let you communicate with an application. They display warnings and messages, and they let you select and implement options by choosing appropriate command buttons. Dialog boxes have a title bar and a control menu, but they do not have a menu bar. They can be moved to different locations on the screen. Most dialog boxes must be closed before you can work in the document window, but a few allow you to move between the window and the dialog box.

When a dialog box option is unavailable and cannot be used, it appears dim. If subsequent actions make the item available, it changes to a normal appearance.


text box (dialog box)

The area in a dialog box where you type text or where the application types text for you. The selection insertion point must be in the text box before you can begin to type.


drop-down list

A list of options that appears to "drop down" from an option when you click a button in a dialog box. Drop-down lists are marked by downward-pointing arrows.


ReadOnly

Protects the file(s) from being modified or deleted.


group box

A set of related options in a dialog box, often with its own subtitle.


dialog box title bar

The horizontal bar across the top of the dialog box that contains the name of the dialog box and the Control-menu box.


application

Software designed to carry out a certain kind of action or activity, such as word processing, electronic mail, or spreadsheet entries. Sometimes called a program.


check box

A small box next to an option in a dialog box. Clicking an empty check box selects the option; clicking a marked check box deselects the option.


double-click

To press and release the mouse button twice in rapid succession.


icon

A small graphics image that represents an application, a command, or a tool. Clicking or double-clicking an icon will produce an action.


list box

A box that displays a list of choices. When a list is too long to display all choices, it will have a scroll bar, so that you can view additional items.


pointer

A symbol that indicates a position on screen as you move the mouse on your desktop.


path

The address that tells a computer where to locate a directory or file on a disk or network. A path includes the drive, the root directory, and any subdirectory names that branch from the root directory.


pop-up definition

A graphic or dot-underlined, colored word that you can click to display a definition or explanation.